My Wed Hub — All-in-one wedding planning platform logoMy Wed Hub

For professionals

Wedding planning software built for professional planners

My Wed Hub is wedding planning software that keeps every client wedding in its own workspace — guests, budgets, vendors, tasks, timelines, RSVP forms, messaging, seating, AI venue design and agent integrations, all in one place.

Unlimited active client weddings on Planner Studio Branded RSVP forms & guest messaging Agent integrations for AI assistants Works on desktop and mobile
My Weddings workspace showing several client weddings with photos, dates and locations
Every client wedding in one workspace — switch between them in a click.

Everything a planner needs to run a wedding

One workspace per client

Keep each wedding fully separate, switch between them in a click, and give every couple their own guest list, budget and timeline.

Controlled collaboration

Invite couples, assistants or family with roles, so people see what they need to see without touching the rest of the plan.

Task templates per wedding

Import 45+ predefined planning tasks, scheduled backwards from the wedding date, then track them in board, list or timeline view.

Run-of-show timelines

Build minute-by-minute schedules across multiple wedding days, assign owners to each moment, and export a printable PDF for vendors.

Budgets clients understand

Track planned versus real spend by category, record who is paying for what, and surface deviations before they become surprises.

Visual seating charts

Lay out tables on a floor plan, assign individual guests to individual seats, and export the finished chart as a PDF.

AI venue visualization

Show a couple what their venue could look like with different décor, flowers and lighting before anything is booked.

Branded RSVP forms

Build per-invitation RSVP forms with custom questions, conditional logic and themes — answers flow straight into the guest list.

Guest messaging

Save reusable messages with smart tokens, filter by audience, and send personalised WhatsApp or email reminders in a couple of taps.

Agent integrations

Connect AI assistants through a secure MCP endpoint so they can read wedding data and create tasks, vendors or timeline entries for you.

Client weddings at once
8 or 800Client weddings at once
Predefined planning tasks to import
45+Predefined planning tasks to import
To switch between client workspaces
1 clickTo switch between client workspaces
Timeline & seating exports for vendors
PDFTimeline & seating exports for vendors

What wedding planning software should actually do

Most planners run their business across a guest-list spreadsheet, a budget spreadsheet, a shared drive, a notes app and endless WhatsApp threads. It holds up until the third simultaneous wedding.

One source of truth per wedding
Guests, budget, vendors, documents, tasks, timeline and seating live in a single workspace — no version checking.
Templates instead of rebuilds
Start each couple from a proven task list and timeline, then adapt the dates rather than starting from a blank page.
Clients inside the plan
Invite the couple with a role instead of emailing PDFs back and forth after every change.
Nothing leaks between weddings
Each workspace is fully isolated, so a change on one wedding can never touch another client's data.

Managing multiple client weddings at once

The hard part isn't any single wedding — it's holding six in your head, each at a different stage.

All weddings on one dashboard
See at a glance which wedding has an overdue task, an unpaid deposit, or a date three weeks out.
Task board per workspace
Import 45+ standard planning tasks with due dates, then shift them to each couple's timeline.
Overdue work surfaces itself
Slipping tasks appear immediately on the home screen rather than at the next client call.
Organise your book of business
Group workspaces into sections by year, season or venue — however you already think about your clients.

Guest lists built around invitations, not rows

Real guest lists aren't one person per row. They're invitations: a couple with two kids, an unnamed plus-one, a family of five where only three come to the ceremony.

Invitation groups, person-level answers
One record holds a primary guest plus companions, and each person carries their own menu, transport and attendance answers.
Custom fields of any type
Add the fields this couple actually needs — hotel nights, bus route, ceremony-only — instead of bending a template.
Conditional logic
Fields appear only when a previous answer requires them, so you never ask about a shuttle from someone who's driving.
Confirmation messages in one click
Generate a per-guest summary in their own language, pick which fields to include, and send it straight to WhatsApp.

Client-facing tools: forms, messaging and agents

Couples and guests expect a modern experience. My Wed Hub replaces the manual back-and-forth with branded RSVP forms, automated messaging and AI-assisted workflows.

Branded RSVP forms
Build a form per invitation with custom themes, conditional questions and hidden options. Guests answer without logging in, and every response lands in the guest list.
Personalised guest messaging
Save message templates with smart tokens, filter by RSVP status or custom fields, and send via WhatsApp or email with the form link already included.
Secure agent integrations
Connect AI assistants through an MCP endpoint so they can read wedding data, create tasks, list vendors or suggest timeline entries under your control.
One inbox, not fifty threads
Because forms and messages are tied to the guest list, you always know who has replied, who is pending and what still needs chasing.

Timelines, seating and venue design for client meetings

A run of show only works if the venue, band and photographer all hold the same version — and a seating chart only works if it's accurate to the person.

Multi-day run of show
Assign an owner and location to every moment, note musical cues, and export a clean PDF for each vendor.
Visual seating charts
Place tables on a floor plan, drag individuals into individual seats, move table groups together, export to PDF.
Counts that stay correct
Because seats are assigned per person, capacity and dietary summaries update as you go.
AI venue visualization
Show a couple their real venue with different décor, florals and lighting before anything is booked.

Spreadsheets vs. dedicated wedding planning software

Spreadsheets are free and flexible, which is why most planners start there. Here is where they stop scaling once you are running weddings professionally.

Planned vs. actual spend per category, with payments and payers tracked as you go.

  • Multiple client weddings

    My Wed HubOne isolated workspace per wedding, switch in a click

    Spreadsheets & chat threadsA separate file per wedding, opened and version-checked by hand

  • Guest data

    My Wed HubInvitation groups with person-level answers and conditional fields

    Spreadsheets & chat threadsOne row per guest, or one row per group with details squeezed into notes

  • Client collaboration

    My Wed HubInvite couples and assistants with roles that limit what they can change

    Spreadsheets & chat threadsShare the file and hope nobody overwrites a column

  • Seating

    My Wed HubVisual floor plan with per-seat assignments and PDF export

    Spreadsheets & chat threadsManually drawn diagram redone after every change

  • Task templates

    My Wed Hub45+ predefined tasks with due dates, imported in one click

    Spreadsheets & chat threadsCopy a spreadsheet and reschedule every line manually

  • Budget tracking

    My Wed HubPlanned vs. real spend by category, with payer breakdown

    Spreadsheets & chat threadsFormulas that break when a row is inserted

  • Timeline for vendors

    My Wed HubMulti-day run of show exported as a printable PDF

    Spreadsheets & chat threadsA document rewritten and re-sent for every revision

  • RSVP collection

    My Wed HubBranded per-invitation forms with conditional logic

    Spreadsheets & chat threadsEmail threads, phone calls and spreadsheet chasing

  • Guest messaging

    My Wed HubSaved templates with smart tokens and filtered audiences

    Spreadsheets & chat threadsCopy-paste messages in WhatsApp one by one

  • AI assistants

    My Wed HubSecure MCP endpoint that reads data and creates tasks

    Spreadsheets & chat threadsNot available

Frequently asked questions

Is My Wed Hub suitable for professional wedding planners?
Yes. My Wed Hub was designed for planners running several weddings at once. Each client wedding lives in its own workspace with separate guests, budget, vendors, documents, tasks, timeline, RSVP forms, messaging, seating plan and agent integrations, and Planner Studio includes unlimited active client weddings.
How many weddings can I manage at the same time?
The free plan includes one wedding workspace so you can try the full product. Planner Studio makes active client weddings unlimited.
Can I invite my clients and my team into a wedding?
Yes. You can invite the couple, an assistant planner or family members into a specific wedding workspace. Access is role-based, so collaborators only see and edit what you allow, and access is scoped to that single wedding.
Does it work on mobile?
Yes. My Wed Hub is a responsive web app that installs to your phone's home screen, so you can check the run of show or update a guest on the wedding day itself. The visual seating planner is desktop-only, since a floor plan needs a large screen to be usable.
Can I export data for vendors and venues?
Yes. Timelines and seating charts export to printable PDF, guest and task data can be exported, and RSVP responses can be summarised so you can hand a venue or caterer exactly the list they need.
What is the AI venue visualizer?
It generates photorealistic previews of a couple's real venue with different décor, flowers and lighting, using a photo of the space. Planners use it in client meetings to agree on a design direction before committing budget. Planner Studio includes unlimited generations (fair use); couples get 5 free and 25 with Couple Premium.
Do I need to install anything?
No. My Wed Hub runs in the browser and can be installed as an app on desktop or mobile. There is nothing to download, and updates are automatic.
Can guests RSVP online?
Yes. You can build branded RSVP forms for each invitation with your own questions, themes and conditional logic. Guests answer without logging in, and their responses update the guest list in real time.
What are agent integrations?
Agent integrations let you connect AI assistants to My Wed Hub through a secure MCP endpoint. They can read wedding data and create tasks, vendors or timeline entries on your behalf, while you stay in control of what they access.

Bring every client wedding into one hub

Start free with a single workspace, then move to Planner Studio (monthly or yearly) for unlimited active client weddings, unlimited guests, team collaboration, branded RSVP forms, guest messaging, AI venue visualization and agent integrations.

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